ScanSoft Pro 12 ScanSoft Manual de usuario descargar pdf (Pagina 37)

Finding Items 37

If you prefer, you can manually update the All-in-One Search index for all

items, a single item, or all items in one or more folders. It is good practice to

update the All-in-One Search index on a regular basis to shorten the length of

time required to complete the process.

Use the All-in-One Search pane

Use the All-in-One Search pane to enter search criteria and

select options for finding your PaperPort items.

A file search is based on item properties only. You enter

the item properties in the

Name, author, keywords

box.

An index search references PaperPort’s All-in-One Search

index to find item properties or actual text contained

within an item. You enter the item properties in the

Name,

author, keywords

box and the text content in the

Containing indexed text

box.

To do an index search without a file search, enter a string in the Containing

indexed text edit box and clear all six file search checkmarks.

To do a file search without an index search, turn off the Use All-in-One index

checkmark and enter a string in the Name, author, keywords edit box, select

as many of the six file search checkmarks as desired.

To do a file and index search on a single search string, turn on Use All-in-

One Index, enter the string in the Containing indexed text edit box, make

sure the Name, author, keywords edit box is empty and turn on as many file

search checkmarks as desired. The search returns a list of all items that match

the search string, either in file contents or file information.

To do a combined file and index search, turn on Use All-in-One Index, enter

a string in the Containing indexed text edit box, enter a string (same or

different) in the Name, author, keywords edit box and turn on as many file

search checkmarks as desired. The search returns a list of all items that

contain the specified string or strings in

both

the file contents and the file

information. In other words, you are likely to find few occurrences.

Use the Index Manager in PaperPort Professional 12 to create and schedule

indexing tasks on a regular basis. For quick access to your regular indexing

processes, launch the Index Manager directly from the All-in-One Search pane.

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ScanSoft Pro 12 ScanSoft Manual de usuario Pagina 37